Conference Details & Guidelines
Click on the posters below to view the comprehensive details regarding the conference theme, scheduling, and sponsorship opportunities.
SUBMISSION & REVIEW PROCESS
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Deadline
Review
Notification
Assignment
About the National Conference
Nepalgunj and the broader mid-western region of Nepal, encompassing Banke, Bardiya, Surkhet, Dailekh, and Dang districts of Lumbini and Karnali Provinces, remain among the country's most technology-underserved areas. A 2024 NPC provincial data brief indicates that Lumbini Province has one of the lowest per-capita ICT infrastructure indices outside the Bagmati corridor. Local government units (Palika), health institutions, agricultural offices, and engineering firms operate with minimal digital tools. Engineering graduates from the region migrate to Kathmandu or abroad, creating a chronic brain-drain.
This national conference is IoE & IT's strategic step aligned with LTU's goal of becoming a knowledge hub for the region, stimulating technology adoption, fostering research connections, and demonstrating to the nation that world-class technical discourse can happen right here in Nepalgunj.
Key Objectives:
- ⟶ i. Knowledge to Community: Academic research and technological innovation must translate into real solutions for Nepalgunj's citizens, Palika officials, farmers, and disaster-prone communities do not remain confined to journal pages.
- ⟶ ii. Gap to Opportunity: Every technological gap identified in the region; digital governance, disaster preparedness, agricultural modernization, represents an opportunity for LTU graduates, researchers, and entrepreneurs to build careers and create impact locally.
- ⟶ iii. Connection as Strategy: Structured networking between academia, industry, and government bodies during this conference is designed to generate MoUs, research partnerships, and employment pathways that outlast the event itself.
Institute of Engineering and Information Technology (IoE & IT)
Nepalgunj-10, Banke Lumbini Province, Nepal
Lumbini Technological University was established on July 2, 2022 (Ashar 18, 2079 BS) by the Act of Province Legislature with the goal of advancing higher education in the field of information technology, engineering, agricultural and forestry, and tourism, among others, with a particular focus on the application and development of technology and innovation. Technology continues to play an increasingly significant role in shaping our world with traditional jobs being replaced by tech-oriented ones, which demands competent professionals. LTU's mission is to promote and offer comprehensive programs at undergraduate and graduate levels that produce graduates who have both disciplinary expertise and the ability to handle real-world problems by combining theoretical knowledge with practical application along with exposure visits to reputed technological institutions. LTU recognizes that academic programs are not the only way to foster a rich learning experience. To this end, it also places a strong emphasis on research and continuous education programs by supporting and encouraging students and faculty to engage in rigorous research activities, thus fostering a culture of innovation and creativity that benefits both students and faculty alike.
Event Schedule
Registration & Welcome Tea
Registration desk opens. Participants collect badges and conference kit (bag, notepad, pen, programme booklet). Campus orientation for out-of-station guests. Tea and light snacks served.
INAUGURAL CEREMONY
Traditional lamp lighting (diyo prajwalan). Welcome song by students. Felicitation of Chief Guest and Special Guests. Welcome Address by Dean, IoE & IT. Address by Vice Chancellor, LTU. Address by Chief Guest (Province Minister / Senior National Official). National Anthem.
Conference Theme Launch
Unveiling of the Conference Proceedings cover. Screening of a 5-minute documentary video: 'Technology Challenges of Lumbini Province, Nepal'. Announcement of conference sub-themes and objectives by Programme Chair.
Opening Keynote – KN-1
Title: 'Leveraging Technology to Solve Real-World Problems in Nepal: From Research to Impact' | 20 min talk + 10 min Q&A
Prof., Member of National Planning Commission
Keynote - KN-2
Title: 'Sustainable Solutions for Urban Water in Changing Environment' | 20 min talk + 10 min Q&A
Prof.
Keynote - KN-3
Title: 'Digital Nepal in Action: Making Local Governments Smarter Through IT & e-Governance' | 20 min talk + 10 min Q&A
Dean, School of Engineering
Tea Break & Networking
Refreshments served. Informal networking between participants, speakers, and faculty.
Keynote - KN-4
Title: 'Building Better Infrastructure with Smart Engineering: Lessons from Lumbini Province Nepal' | 20 min talk + 10 min Q&A
Dean, Faculty of Engineering
Keynote: KN-5
Title: 'Geomatics and Land administration solutions for sustainable development in Lumbini Province' | 20 min talk + 10 min Q&A
Assoc. Prof.
Lunch Break
Traditional Nepali thali lunch (vegetarian and non-vegetarian). Terai-style cuisine. VIP/Speaker lunch at dedicated table.
Keynote: KN-6
Title: 'The Role of Universities in Driving Regional Technological Development' | 20 min talk + 10 min Q&A
Assoc. Prof.
Keynote: KN-7
Title: 'IT Solutions for Education and Rural Development in Lumbini Province' | 20 min talk + 10 min Q&A
Asst. Prof.
Keynote: KN-8
Title: 'Drone, UAVs & Remote Sensing: Frontline Technologies for Agriculture Insurance and Disaster Risk Assessment' | 20 min talk + 10 min Q&A
Founder and CEO
Keynote: KN-9
Title: 'Creating Jobs through Innovation, Startups, and the Emerging Tech Economy of Lumbini Province' | 20 min talk + 10 min Q&A
Co-founder and CEO
Tea Break
Refreshments. Participants may visit sponsor booths
Closing Panel Discussion
All Day 1 keynote speakers participate. Topic: 'How Can Mid-Western Nepal Grow with Technology? A Multi-Disciplinary Perspective'. Moderated by Dean, IoE & IT. Open Q&A from audience. Streamed live.
Day 1 Wrap-Up & Announcements
Summary of Day 1 sessions by Programme Chair. Announcement of Day 2 schedule including oral presentation and poster setup instructions.
Poster & Student Research Showcase
All poster displays are set up in Sabha Hall 2. Judges and audience circulate. Audience votes for 'Best Poster'. Student researchers present their work informally.
Cultural Evening & Networking Dinner
Tharu cultural dance, Madhesi folk music performance, Nepalgunj fusion singing. Networking dinner (buffet, Terai-style cuisine). Group photography. Certificate of appreciation to all Day 1 keynote speakers.
Morning Tea & Day 1 Recap
Morning tea served. Screening of Day 1 highlight video. Participant feedback collected via Google Form QR code. Announcements for Day 2 sessions.
Day 2 Orientation & Setup
Session Chairs briefed. Presenters submit slides. Posters confirmed in Sabha Hall 2. Demonstration setups finalised.
ORAL PAPER PRESENTATIONS (Technical Sessions I & II)
Selected abstract oral presentations. Each presenter: 15 minutes presentation + 10 minutes Q&A. Technical Sessions I & II running consecutively in Sabha Hall 1.
POSTER PRESENTATIONS & DEMONSTRATIONS (Concurrent)
Formal poster judging and audience viewing. Demonstration sessions running concurrently. Presenters must be available at their assigned position throughout. Sabha Hall 2.
Lunch Break
Traditional Nepali thali lunch. Terai-style cuisine. VIP lunch at dedicated table.
ORAL PAPER PRESENTATIONS (Technical Sessions III & IV)
Selected abstract oral presentations continue. Each presenter: 15 minutes presentation + 10 minutes Q&A. Technical Sessions III & IV running consecutively in Sabha Hall 1.
POSTER PRESENTATIONS & DEMONSTRATIONS (Concurrent)
Poster judging continues. Demonstration sessions continue in Sabha Hall 2.
Tea Break
Refreshments. All participants are on the ground floor for Special Panel Discussion
Special Panel: 'Can Nepalgunj Become a Technology Hub?'
Panellists: Representatives from Nepalgunj Sub-Metropolitan City, Banke Chamber of Commerce, LTU, Province Planning Commission, Youth Innovators. Audience Q&A. MoU signing platform (if applicable). Streamed live.
Award Ceremony
Best Paper Award (one per sub-theme - ST-1 to ST-6). Best Poster Award. Best Student Presenter Award. Best Demonstration Award. Trophies and certificates presented by Chief Patron (VC, LTU) and Conference Chair (Dean, IoE & IT).
VALEDICTORY & CLOSING CEREMONY
Vote of thanks by Organising Committee Secretary. Summary of key conference outcomes and MoUs signed. Address by Vice Chancellor, LTU. Release and distribution of Conference Proceedings (physical copy, with ISBN). Certificate distribution to all presenters. Formal closing declaration. National Anthem.
Farewell & Departure
Light refreshments. Speaker farewell and token of appreciation. Travel coordination and transport assistance for out-of-station guests. Informal networking and photo sessions.
Keynote Speakers
Organizers & Sponsors
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Topics of Interest
We welcome researchers to submit original abstracts on topics (ST: Sub Themes), including but not limited to the following areas:
A. Computer Science & AI
Machine Learning, Deep Learning, NLP, Computer Vision, Data Science, AI Systems
B. Information Technology
Cybersecurity, Cloud Computing, Database Systems, Software Architecture, IT Management
C. Computer & Software Eng.
Embedded Systems, System Design, Software Development, DevOps, Network Engineering
D. Electrical Engineering
Power Systems, Control Systems, Renewable Energy Integration, Smart Grid Technologies
E. Electronics & Comm. Eng.
Signal Processing, Wireless Communications, VLSI, IoT Devices, Sensor Networks
F. Mechanical Engineering
Manufacturing, Thermodynamics, Robotics, Automation, Materials Science
G. Civil Engineering
Structural Engineering, Transportation, Urban Planning, Water Resources, Construction Management
H. Hydropower Engineering
Hydraulic Systems, Dam Design, Water Resource Management, Sustainable Power Generation
I. Geomatics Engineering
Remote Sensing, GIS, Land Surveying, Spatial Data Analysis, GPS Technologies
J. Agricultural Eng. & Food Tech.
Precision Agriculture, Irrigation Systems, Post-harvest Technology, Agro-processing
K. Tourism & Hospitality Tech.
Eco-tourism, Heritage Management, Smart Tourism, Hospitality Digitalization
L. Engineering Mgt. & Entrepreneurship
Project Management, Technology Commercialization, Startup Ecosystems, Innovation Policy
Abstract Format Requirements
| Parameter | Requirement / Detail |
|---|---|
| Language | English |
| Title | Bold, 14 pt, Times New Roman, UPPERCASE |
| Abstract Body | 250–350 words; 12 pt Times New Roman; single line spacing |
| Structure | Background → Objectives → Methods → Results/Findings → Conclusion → Keywords (4-6 keywords) |
| File Format | MS Word (doc / .docx) |
| File Naming | Abstract_ST-X_AuthorName.docx (e.g., Abstract_ST-A_KC.docx) |
| Presentation Type | Oral Presentation in Sabha Hall 1 (15 min presentation + 10 min Q&A) | Poster Presentation in Sabha Hall 2 | Demonstration in Sabha Hall 1 or 2 |
| Presentation Venue Assignment | Venue (Sabha Hall 1 or 2) is assigned by the Technical Committee based on the nature of the abstract and available slots. |
Presentation Format Guidelines
Please adhere to the strict guidelines before submitting your masterpiece.
i.Each presenter is allocated 15 minutes for the talk and 10 minutes for Q&A (total: 25 minutes per paper).
ii. Presentations must be in English. Slides must be submitted to the Session Chair at least 30 minutes before the session begins.
iii.Session Chairs are responsible for strict time management, Q&A facilitation, and forwarding evaluation forms to the Awards Committee.
iv. Presenters are encouraged to include data or case studies directly relevant to the Lumbini Province or mid-western Nepal context.
v. Oral presentations are based on accepted abstracts. Full papers are not mandatory for presentation but must be submitted for inclusion in the Conference Proceedings.
Registration
Registration Fee Matrix
Special rates for different categories and timelines
| Category | Early Bird (Till May 8) |
Regular (May 9-24) |
On-Site (May 28-29) |
Notes |
|---|---|---|---|---|
| Students (non-LTU) | 700 | 900 | 1200 | Includes kit, meals, certificate |
| Students (LTU) | 500 | 750 | 1000 | Includes kit, meals, certificate |
| Faculty / Academician | 750 | 1000 | 1500 | Includes kit, meals, certificate, proceedings (soft) |
| LTU Faculty / Academician | 500 | 750 | 1000 | Institutional rate |
| Industry Professional | 3000 | 5000 | 8000 | Includes all benefits + proceedings (hard copy) |
| Foreign Participant | USD 30 | USD 30 | USD 30 | All benefits included |
| Additional Paper Submission | 500 | 700 | 1000 | Per extra paper submitted |
| Selected LTU Student Paper Presenter | Free | Free | Free | LTU students presenting papers only |
Contact Us
Location
Address:
Central Office, Nepalgunj -10, Banke
Email:
conference@ltu.edu.np
Phone:
+977 (0) 81-539601, 9849623624
Email Us
Support
24/7 Assistance
Office Hours
9 AM - 5 PM
Quick Response
Within 24 Hours
